RFQ C004144 Principal Assistant
Duties:

The Principal Assistant to CTO executives and business portfolio is responsible for the direct support to the CTO Executives on the execution, planning and reporting of their portfolios and activities.The role entails all the required administrative support to theexecutive project leads ensuring their connection and timely information to the portfolio. Under the direction of the Managing and Optimising Team Head, but largely on own initiative, the incumbent will perform duties such as the following:

• Act as a first point of contact to the Executive Lead of CTO projects and managing a wide range of challenging Administration issues with the upmost integrity, diplomacy and tact;
• Manages time and diary for individual senior managers and leadership teams for all project related activities.
• Handles sensitive, confidential information.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
• Organizes and coordinates large meetings and conferences.
• Contributes to office and project administration improvements and best practices.
• Consults on a full spectrum of enterprise office and project administration activities.
• Monitors effectiveness of project staff; recommends improvements.

Requirements

• Experience in similar roles supporting Executive Management;
• Training and User experience on MS Office tools;
• Experience of taking minutes at meetings and accurately transcribing them;
• Knowledge of coordination best practices;
• Ability to manage conflicting deliverables