RFQ C000974 - Executive Assistant to Chief NIMSC

Duties and Responsibilities

As Executive Assistant to the NSII Service Line Chief (SLC), the individual will:

• Support the SLC in Information & Knowledge Management (IKM), communication, marketing, and business administration activities.

• Act as the primary point of contact for all incoming messages, calls, and correspondence; assess their relevance, impact, and priority.

• Ensure the accuracy, clarity, and quality of all documents submitted for SLC review and approval.

• Prepare high-quality briefings, reports, and correspondence for internal and external senior stakeholders (A6/OF6 and above).

• Organize and prepare the SLC for senior management meetings.

• Advise administrative staff (B5-level) within service areas on required outputs, formats, and deadlines.

• Train administrative personnel to improve the quality and consistency of deliverables and assist in managing change initiatives.

• Liaise with senior management assistants and stakeholders across internal and external bodies, including the COO, COS, GM, ACO, ACT, and Strategic Commands.

• Manage the SLC’s schedule and email communications.

• Record meeting minutes and ensure follow-up on SLC taskings and assigned actions.

Requirements

Education:

• Master’s degree, or Bachelor’s degree with at least five years of relevant experience.

• Specialization in Business Administration (MBA preferred).

Professional Experience:

• Minimum of three years supporting senior management (A5/OF5 level or equivalent).

• Experience supporting leadership responsible for more than 350 personnel in organizations with over 3,000 employees.

Skills and Expertise:

• Strong written and verbal communication skills.

• Exceptional organizational and time-management abilities.

• Expertise in business administration, business communication, business ethics, and business strategy.

• Advanced analytical and statistical skills.

• Fluency in English (mandatory).

• Proficiency in Microsoft SharePoint, Office, and Outlook.

Desirable Qualifications:

• Background in Information & Knowledge Management and/or Marketing.

• Experience in industry or commercial settings.