C004318,C004319, Senior Assistant (Accounting Services, AP) 

Duties

Under the supervision of the Senior Administrator (AP/AR), the incumbent will:

1. Policy & Procedures

   • Assist in developing and documenting accounting policies and procedures.

   • Draft correspondence for higher-level review.

2. Process Improvement

   • Identify and implement enhancements in accounting processes.

3. Accounts Receivable (AR)

   • Maintain Customer Data Management systems.

   • Implement and execute the AR process, including issuing invoices and credit notes.

   • Resolve daily operational issues related to AR.

   • Process receivables in compliance with NATO Financial Regulations, Rules, Agency Directives, and contracts.

4. Accounting Records

   • Maintain accurate AR sub-ledger entries and supporting documentation.

   • Validate and ensure correct allocation of AR transactions to accounts and projects.

5. Monitoring & Reconciliation

   • Monitor AR aging reports to ensure timely collection.

   • Liaise with Treasury for collections.

   • Reconcile AR sub-ledger with the General Ledger and feeder systems (e.g., project billing).

6. Reporting

   • Prepare reports on invoice processing and aging balances.

   • Issue customer account statements and resolve processing issues in coordination with other departments/customers.

7. Audit & Financial Statements

   • Support preparation of Annual Financial Statements.

   • Respond to external auditor (IBAN) inquiries.

8. Other

   • Work independently with minimal supervision.

   • Deputize for higher-level staff if required.

   • Perform other related duties as assigned.

Qualifications & Requirements

Essential Education & Experience

• Education:

  • Higher vocational training in finance/accounting/accounts receivable 2 years post-related experience;
    OR

  • Secondary education 4 years post-related experience.

• Experience:

  • Recent hands-on AR transaction experience.

  • Experience in financial data management and financial statement preparation.

  • Use of ERP/accounting software (preferably Oracle EBS R12 or equivalent).

  • Work in a finance shared services environment.

  • Team collaboration experience.

Desirable Education & Experience

• Experience in the public sector.

• Knowledge of:

  • International Public Sector Accounting Standards (IPSAS).

  • NATO Financial Regulations.

  • Oracle R12 AR (intermediate/expert level) and AP modules.

• Prior work in an international (military/civilian) setting.

• Familiarity with NATO’s structure and responsibilities.