C004573 , Principal Assistant (SATCOM)

Duties & Responsibilities

1. Strategic Planning

• Contribute to developing policies, processes, standards, and guidelines for strategy development.

• Develop, communicate, and support strategic plans and related change initiatives.

• Ensure stakeholders are aware of strategic approaches and timelines.

• Collate information and generate reports to support strategy management.

2. Specialist Advice

• Provide detailed advice on application of specialist knowledge to planning and operations.

• Maintain expertise in one or more specialisms.

• Recognize boundaries of personal specialist knowledge and collaborate when needed.

3. Stakeholder Relationship Management

• Manage issues, resolutions, corrective actions, and lessons learned.

• Implement stakeholder engagement and communications plans.

• Collect feedback to measure effectiveness of stakeholder management.

• Build and enhance relationships with customers and stakeholders.

4. Business Administration

• Lead strategic initiatives across departments.

• Organize executive-level meetings: agendas, formats, and outcomes.

• Provide guidance and track progress of leadership teams.

• Monitor and report on action points, issues, and risks.

5. Office Administration

• Manage sensitive and confidential issues.

• Organize large meetings and conferences.

• Recommend improvements in office administration practices and workflow.

• Track industry trends and monitor support staff performance.

6. Additional Duties

• Monitor project and service KPIs; prepare reports and analysis for the BUO.

• Support BU Project Managers in project progress, budget adherence, and timelines.

• Consolidate ServiceNow and EBA statistical reports.

• Align resource planning with NIMSC RPMO.

• Coordinate with NIMSC Staff Management Office for recruitment and contracting.

• Support weekly, monthly, and quarterly project/service situation reports.

• Act as liaison between BU and NIMSC Front Office.

Education & Experience Requirements

Essential

• Education: Bachelor’s degree in a relevant field plus 2 years post-related experience; or 6 years of relevant professional experience without degree.

• Experience: Minimum 2 years in management support, project coordination, or professional-level activities.

• Skills:

  • Multi-tasking and time management under pressure.

  • Clear, concise presentation of complex issues.

  • Excellent writing, editing, and communication skills.

Desirable

• Business process design and implementation.

• Resource planning, personnel management, and budgetary planning.

• Proficiency with Microsoft Office.

• Strong organizational, coordination, and communication skills.

• Training/Certifications: Management of Risk, PRINCE2 Foundation.