RFQ C004733 Finance and Portfolio Assistant

Duties:

Financial and Budget Support:

• Assists in the collection, consolidation, and validation of financial and budgetary data.
• Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
• Supporting budget execution monitoring (commitments, obligations, expenditures).
• Preparing draft financial summaries, variance analyses, and tracking reports.
• Maintaining financial documentation and audit trails in designated tools and repositories.

Portfolio, (Services & Project) Support:

• Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
• Supporting the setup, maintenance, and updating of portfolio, project, and service data in RPM designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools)
• Assisting in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.)
• Supporting in year portfolio reviews by compiling inputs and preparing draft presentations and reports.
• Supports programme or project control boards, project assurance teams and quality review meetings.

Reporting and Business support:

• Produce regular and ad hoc reports for RPMO stakeholders, including financial, portfolio, and resource overviews.
• Support data analysis activities to identify trends, risks, and issues, and highlight them to RPMO staff.
• Maintain structured repositories for RPMO documentation, ensuring version control and accessibility.
• Assisting with meeting preparation, agendas, briefing material, and action tracking.

Requirements:

• Work experience in business and coordination functions, preferably in the areas of financial and portfolio management.
• Strong analytical, reporting, and documentation skills
• Proficiency with Microsoft Office package, ERP systems (Service Now, EBA) and reporting tools (e.g. Power BI)
• Ability to work with multiple stakeholders in a structured, confidential environment
• Business travel to NATO facilities as well as travel between the NCI Agency offices may be required;
• Proficient in English