Administrative Assistant

off site Deadline: 08-09-2026 Geplaatst: 27-08-2026 #17446

Duties

  • Support HR Staff Services with a range of administrative processes related to the employee lifecycle across four main locations.
  • Provide day-to-day administrative support to HR teams and assist with the coordination and processing of HR-related requests.
  • Maintain and update HR records, documentation, and information using relevant HR systems and Microsoft Office applications.
  • Support the administration and resolution of HR queries through an HR Help Desk environment.
  • Draft, prepare, and publish HR-related information and communications for internal customers.
  • Use SharePoint to manage, maintain, and publish HR information and documentation.
  • Contribute constructive suggestions to improve office procedures, processes, and ways of working.
  • Identify opportunities to maximise the use of resources, improve efficiency, and encourage innovation.
  • Handle a high volume of administrative requests while maintaining accuracy, professionalism, and a customer-focused approach.
  • Perform other administrative duties as required.

Requirements

  • Minimum 2 years of experience in administrative work within a large organisation, preferably in Human Resources or a related environment.
  • Sound experience with Microsoft Office, including:
    • Excel
    • Outlook
    • Word
    • PowerPoint
    • SharePoint
  • Strong practical experience using SharePoint.
  • Experience with HR information systems, such as:
    • Oracle EBS
    • Taleo or a comparable Applicant Tracking System (ATS)
    • HR ticketing/help desk systems
  • Experience drafting and publishing information for customers, preferably within an HR Services or similar environment.
  • Experience working in an HR Help Desk or service-desk environment, ideally handling a high volume of requests.
  • Excellent interpersonal, communication, organisational, and administrative skills.
  • Flexible, proactive, and service-minded approach, with the ability to take initiative and work independently.
  • Ability to work effectively within a large, structured organisation and follow established procedures.
  • NATO Secret security clearance required.

Equivalent NATO Grade: G8
Location: Off-site / 100% remote
Contract: 6 October 2026 – 30 December 2026
Scope: 600 hours
Working Conditions: Normal working conditions

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