Administrative Coordinator

Administrative Coordinator (C004949)

Main Duties

• Manage and maintain filing systems (electronic and physical).
• Support knowledge management and information sharing.
• Provide administrative support to the CSSC and leadership.
• Manage calendars, meetings, and correspondence.
• Handle sensitive and confidential information.
• Prepare, track, and distribute official documents and correspondence.
• Draft and verify official letters and Memoranda for Decision (MfDs).
• Support onboarding and offboarding of personnel.
• Maintain vehicle fleet records and visitor badge records.
• Prepare and distribute standard reports.
• Support SharePoint and other office tools.
• Act as backup for Learning Officer and/or Information Knowledge Management focal point.
• Liaise and communicate with stakeholders.
• Perform other administrative duties as required.

Requirements

Education

• Higher vocational training 3 years relevant experience, or
• Secondary education 5 years relevant experience.

Experience

• Working independently and handling confidential information.
• Drafting minutes, reports, and official documents.
• Planning, analytical, and problem-solving skills.
• Strong MS Office skills (especially Excel and SharePoint).
• Experience with an ERP system.
• Building relationships across departments and levels.