Business Assistant (RPMO)

Brussels, BE Deadline: 09-10-2026 Posted: 28-09-2026 #17639

Duties

  • Provide administrative support for project boards, teams, and review meetings.
  • Help managers plan resources and coordinate recruitment; use planning and scheduling tools to track this work.
  • Support the budget cycle, help develop and monitor departmental budgets, and analyse budget and project execution variances.
  • Prepare monthly reports and analyse data for quarterly reports.
  • Act as Learning Officer, supporting training requests from start to finish and managing training funding.
  • Develop and maintain Power BI dashboards.

Requirements

  • At least 3 years of experience in administrative and coordination roles involving financial, resource, or project management.
  • MS Office training certification and expert user experience.
  • Experience with Oracle Project Model, preferably within NCIA.
  • Power BI certification or demonstrable expert ability to build dashboards and maintain their data sources.
  • Expert SharePoint skills, including site content management, design, security, metadata, web parts, and version control.
  • Expert user knowledge of ServiceNow.
  • NATO Secret security clearance.

Assignment details: Full-time on-site in Brussels, Belgium, with possible quarterly travel to Braine-l’Alleud or The Hague. The stated period is 1 November–30 December 2026, with a total scope of 300 hours.

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