Business Execution and Management Assistant

C004825, Business Execution and Management Assistant

Duties

• Coordinate and support Business Intake processes (Demand Forecast, CRFs) with stakeholders and leadership
• Provide administrative support to project boards, assurance teams, and quality review meetings
• Plan, schedule, track, and report project/service execution using portfolio and project tools
• Compile and distribute reports via NCIA dashboards and reporting tools
• Support time accounting and monitor timesheets
• Provide guidance on project/service management tools, processes, and best practices

Business Administration

• Provide general administrative support to teams and meetings, including follow-ups
• Participate in meetings and knowledge-sharing sessions
• Manage intranet files/libraries and reporting
• Guide teams on administrative tools, procedures, and processes

Internal Controls

• Review and evaluate audit trails of operational processes
• Support testing and analysis of internal controls
• Apply technology-based solutions to control processes
• Maintain documentation for internal controls
• Recommend improvements to internal control frameworks

Requirements

• Education:
  • Higher vocational training 3 years relevant experience, or
  • Secondary education 5 years relevant experience
• Experience & Knowledge:
  • Coordination experience in financial, workforce, and project management (customer-funded environment)
  • Experience in planning, execution, and reporting of related activities
  • Knowledge of ERP systems and project management tools/processes
  • Experience with ServiceNow
  • Experience in international (military civilian) environments
  • Understanding of NATO structure (ACO/ACT)
• Other:
  • NATO Secret clearance required
  • Full-time on-site in Brunssum, NL
  • Equivalent NATO Grade: G15