Contracting Officer

1. Contract Management

• Collects and analyzes contract performance data (e.g., pricing, supply chain costs).
• Monitors KPIs and identifies under-performance.
• Ensures compliance with contract Terms & Conditions and addresses non-compliance.
• Manages contract risks and reward mechanisms.
• Tracks progress against business objectives.
• Identifies required changes and manages contract variations.
• Implements change management processes with stakeholders.

2. Sourcing & Procurement

• Reviews business cases and determines appropriate procurement routes.
• Prepares pre-qualification questionnaires and tender documents.
• Uses market knowledge to define specifications.
• Supports collaboration and negotiates contract terms.
• Prepares acceptance documentation and advises on contracts and SLAs.

3. Contracts Management & Administration

• Oversees administration of a wide range of contracts.
• Advises on upgrading contracts and resolving complex issues.
• Trains others on contract management tools and technologies.
• Develops standard processes for efficiency.
• Evaluates operational and legal risks in contract enforcement.

4. Contracts Review

• Maintains contract and vendor documentation.
• Assesses legal implications of contract terms.
• Interprets legal/service agreements.
• Monitors compliance with contractual and regulatory requirements.

5. Procurement Function

• Supports procurement mission, vision, and objectives.
• Ensures adherence to procurement regulations.
• Participates in regulatory and stakeholder meetings.
• Implements procurement initiatives and programs.
• Documents procurement processes and requirements.

6. Purchasing Activities

• Records purchasing activities (orders, bids, etc.).
• Uses procurement systems and tools.
• Ensures compliance with procurement rules.
• Performs routine purchasing tasks.
• Follows procurement procedures and requirements.

Education & Experience

• Bachelor’s degree in a relevant field minimum 2 years experience, OR
• No degree but at least 6 years of relevant, progressive experience.

Professional Experience

• Experience in acquisition, procurement, and contract management in:
  • Large international organizations (e.g., NATO, UN, EU, MoD), or
  • Large international private companies.
• Experience at a significant responsibility level (e.g., Contracts Manager).
• Experience in pre-award and post-award contracting for high-value, complex systems.

Technical Knowledge & Skills

• Strong understanding of:
  • Procurement methods (competitive & sole source)
  • Negotiation techniques
  • Cost and price analysis
  • Contract law and administration
  • Logistics principles
• Ability to work independently on complex projects.
• Strong written and verbal communication skills.
• Experience presenting to senior management.
• Familiarity with automated procurement tools (ERP, e-procurement systems).

Desirable Experience

• Public sector experience.
• Experience in international (civilian & military) environments.
• Knowledge of NATO structure and responsibilities.

Language

• Proficiency in English (working language).