Executive Business Officer

Duties

• Coordinate strategic business management initiatives working across NIMSC departmental or functional boundaries, with a key focus on improving delivery of NIMSC projects and services.
• Ensure proper and efficient management, administration, and operation of the Deputy NIMSC day-to-day routine;
• Ensure that the Deputy NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;
• Ensures that the Deputy NIMSC calendar is updated, deconflicted and aligned to meet the timetable of NIMSC Senior Management meetings and forums.
• Set agenda, format and desired outcomes for key Deputy NIMSC meetings.
• Track progress updates from members of the NIMSC Senior Management team, and report to Deputy NIMSC.
• Manage highly sensitive and confidential issues and information.
• Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Deputy NIMSC;
• Draft accurate, concise and clear documents, reports, letters and other artefacts as directed;

Requirement

• Coordinate strategic business management initiatives working across NIMSC departmental or functional boundaries, with a key focus on improving delivery of NIMSC projects and services.
• Ensure proper and efficient management, administration, and operation of the Deputy NIMSC day-to-day routine;
• Ensure that the Deputy NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;
• Ensures that the Deputy NIMSC calendar is updated, deconflicted and aligned to meet the timetable of NIMSC Senior Management meetings and forums.
• Set agenda, format and desired outcomes for key Deputy NIMSC meetings.
• Track progress updates from members of the NIMSC Senior Management team, and report to Deputy NIMSC.
• Manage highly sensitive and confidential issues and information.
• Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Deputy NIMSC;
• Draft accurate, concise and clear documents, reports, letters and other artefacts as directed;
• A Bachelor's degree at a nationally recognised/certified University in a related discipline
• Experience working in large multidisciplinary and virtual teams;
• Experience with PRINCE2 or comparable Project Management methodology.
• Experience in service delivery and continuous service improvement.
• Minimum of 5 years' experience within a large international or governmental organization or military.
• Experience managing workflow and executive support staff.
• Experience in working with cross-functional teams, preferably in an international environment.
• Proven ability to multi-task, deliver on responsibilities and work effectively under pressure while producing high-quality products under short-notice deadlines.
• Required Security Clearance: NATO Secret

Preferences

• Proven Information & Communication Technologies (ICT) experience in a sizeable organization, preferably one in the government defense sector or in an international organization, a national public administration (civil or military), or the private defense sector
• PRINCE 2 Foundation and Practitioner certifications;
• Intermediate ITIL Foundation certification.
• Prior experience of working in an international environment preferably comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization, including Allied Command Operations (ACO) and Allied Command Transformation (ACT).