Occupational Health & Safety Advisor

Duties

• Acting as principal Health and Safety Administrator at the base location and supporting additional sites, providing expert advice to projects and staff, and serving as focal point for compliance with Host Nation regulations.
• Drafting and implementing OHS procedures aligned with ISO 45001, supporting policy and programme development.
• Conducting inspections, audits, and risk assessments to identify hazards, recommending control measures, monitoring corrective actions, and investigating incidents to determine root causes and propose remedial measures.
• Planning and delivering training, awareness, and communication activities, including supporting the Health and Safety Committee and contributing to the Agency's communication strategy to foster a positive safety culture.
• Coordinating emergency preparedness activities by ensuring fire, first aid, and other response arrangements are in place, and liaising with Occupational Health Services to support workforce wellbeing.
• Preparing reports on local OHS activity, assisting with budget submissions, and managing specific projects or technical interventions to strengthen the Agency-wide OHS programme.
• Perform any other duties consistent with the technical discipline of Occupational Health and Safety as required.
• Ensure safe transition and occupancy readiness by providing continuous OHS advisory support throughout the HQ relocation phase, mitigating risks related to construction completion, staff move-in, and operational start-up.
• Coordinate all OHS aspects of the HQ Building Project in close collaboration with CQO, Transition Project Manager, NHQ, B&F, Security, and medical teams to ensure compliance with NATO, host-nation, and building safety requirements.
• Conduct and oversee risk assessments for all transitional activities, including physical moves, contractor works, and staff installations, ensuring hazards are identified, controlled, and communicated.
• Develop and implement safe work procedures and emergency preparedness measures aligned with the new site's operational and technical environment.
• Monitor compliance and provide assurance on safety readiness of the new premises, including fire safety systems, evacuation routes, first-aid arrangements, and ergonomics.
• Act as the focal point for incident prevention and response, ensuring timely communication and coordination with relevant stakeholders in case of emerging risks or incidents during the transition period.
• Preserve and transfer critical knowledge related to OHS requirements, risk registers, and contractor management to ensure continuity and consistency across project stages.
• Support post-occupancy evaluation by identifying lessons learned and recommending corrective or preventive measures for sustained safety compliance after the move.
• Prepare and deliver periodic reports and status updates to CQO and the Transition Project Manager on OHS performance, emerging risks, and mitigation actions.
• Contribute to staff engagement and communication during the transition through awareness sessions, induction briefings, and safety information materials.
• Any other duties as deemed necessary.

Requirement

• A minimum requirement of a Bachelor's degree at a nationally recognized/certified University in a related discipline, (such as, a Science degree) and 2 years post-related experience.
• Sound knowledge of occupational health and safety principles, legislation, and standards, with familiarity with ISO 45001.
• Demonstrated experience in implementing OHS procedures, conducting risk assessments, and supporting workplace inspections and incident investigations.
• Understanding of relevant national and international health and safety laws, regulations, and standards.
• Ability to design and deliver health and safety training programs (e.g., manual handling, PPE use, emergency procedures).
• Experience in supporting or coordinating emergency preparedness activities.
• The competent use of Microsoft Office applications (mainly Word, Excel, Power Point, OneNote, Outlook and OneDrive).
• Composing reports, documents, and other office written materials.
• The ability to plan, organize, coordinate and complete work assignments in a timely manner.
• The experience in reporting to senior and executive management level.

Preferences

• Experience working as a Health and Safety Advisor in an international or multi-site organization.
• Experience in the implementation of ISO 45001 or similar Occupational Health & Safety Management Systems.
• Experience as an ISO 45001 internal auditor or equivalent.
• Evidence of commitment to continuing professional development through, for example, membership of an Health and Safety professional body, external study, continuing training.
• Experience in emergency preparedness, psychosocial risk management, and technical monitoring programs (e.g., noise, air quality, radiation).
• Experience in managing Health & Safety compliance in the field of Facility Management or building construction is highly desirable.