Project Coherence and Administration

Off site Deadline: 31-10-2024 Posted: 23-04-2025 #12918

2024-0217, Project Coherence and Administration

Duties

Under the direction of the NCIA project manager and the embedded NICA / DD LO, the contractor will deliver the following services using Agile methodology:

  • Provide input and update the GBR BI Weekly Project meeting documentation.
  • Coordinate UK-NCIA workshops and planning meetings.
  • Support the embedded LO in development of current and future capabilities and services.
  • Provide ad-hoc project management / leadership duties (where agreed by the LO).
  • Provide input to, and coordinate, timetabling / diary activities between themselves and the LO.
  • Act as the deputy embedded LO in the absence of the LO.
  • The coordination will be carried out accessing remotely the NCIA Reach IT system and the GBR MODNET IT system.
  • The contractor will be part of a team (NCIA project manager, embedded LO, and NCIA Subject Matter Experts (SMEs), etc.) and will work using an Agile and iterative approach using multiple sprints. Each sprint is planned for a duration of one month. The content and scope of each sprint will be agreed with the project manager and the embedded LO during the sprint-planning meeting, in writing.

The collective deliverables comprise a Sprint of one month duration. They are to be peer-reviewed ahead of the final version for each product being delivered. Direction and guidance on the reporting format (verbal brief, written brief, report, design, specification etc) will be provided by the project manager and the LO.

The SPRINT main activists are the following:

  • Author desk level GBR C2 and Cooperation Project Engagement Reports from formal meetings – fortnightly;
  • Author OF5-level GBR C2 and Cooperation Project Engagement Reports – monthly;
  • Follow-up individual actions generated from the engagement reports, providing deliverables in the format specified by the project manager and / or the LO – weekly;
  • Supporting the LO, establish and maintain contact with the GBR Domains (Maritime, Land, Air, Cyber, Space). Record and update risks, issues, assumptions, dependencies and opportunities (RAIDO). Capture and log in the RAIDO log – monthly;
  • Take day-to-day charge of administration for DD (and wider GBR Defence) engagements with NCIA (and where appropriate, wider NATO). Drive and collate activities with stakeholders on the DD-NCIA Engagement Matrix – updated on an ongoing basis;
  • Deputise on a monthly basis for the LO, when he / she is in The Hague or on Temporary Duty (TDY) elsewhere.
  • Produce a Sprint Report summarising the sprint activities for the month. Advise on further RAIDO which the GBR C2 and Cooperation Project needs to consider

Requirements

The consultancy support for this work requires a project coherence and administrator with the following qualifications:

  • Knowledge of Defence Digital (DD) Corsham activates (including Commination Information & System (CIS) delivery mechanisms, Support mechanisms, Network compliance) and structure.
  • Hold NATO CTS. NB - GBR Developed Vetting is also required (by GBR).
  • Experience in working with NATO/NCIA particularly in problem management, assurance of services and Crypto delivery.
  • Proven ability to negotiate with Project teams, chair/administrate and participate in Capability Planning meetings.
  • Knowledge of Microsoft office productivity tools (Office/Excel/PowerPoint).
  • Proven ability to integrate and work in a multinational team.
  • Fluent business English and the ability to present when called upon to do so.

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