Travel Assistance Consultant

Brussels, Belgium 10-10-2023 #11393

NATOIS-0013, Travel Assistance Consultant

Duties

The Travel Assistant contributes to fulfilling the mission of the Delivery Section by performing activities such as, but not limited to, the following:

Scope of Work:

  • Communicating with the SMEs and Partner participants (or the event POCs) to collect the necessary information (i.e. passport copies, flight preferences etc.) for making the reservations;
  • Coordination of the flight and the hotel reservations with NATO Travel Agency in accordance with the NATO Financial Regulations;
  • Sharing the final itineraries with the travelers, event POCs, relevant institutions, respective programme/country officer and the assistant;
  • Coordination of the local ground transportation requirements with the host nation/institution;
  • Liaising directly with the military institutions and relevant country/programme officers to determine the requirements for the upcoming events;
  • Calculating the perdiem and other travel expense reimbursements for SMEs and the Partner participants;

Requirements

  • have at least 4 years' experience of administrative or organisational and programme management work;

Education and Qualification requirements

  • have a good general education at least to higher secondary level;
  • possess experience in organising events, conferences or programme administration;
  • be able to communicate clearly and logically;
  • demonstrate knowledge of, and experience in financial administration.
  • demonstrate flexibility and strong drive for teamwork and diversity;

Language requirements

  • possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.

Other requirements

  • high level of organisational, coordination and communication skills.
  • have strong computer skills or knowledge of standard information technology systems and software (spread sheets, databases), including the use of Microsoft Office;
  • be willing to work outside of normal working hours, when requested.

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